Fee Types - Use and Importance

Modified on Thu, 12 Oct 2023 at 12:33 PM

Fee Types have many functions and are critically important to properly billing your members and to accounting for the club. We will review these items here. 

Fee Types are used to put your products into 'like' categories.  The most common are Fee Types are: 

  1. *Membership Fee  
  2. Discounts 
  3. Initiation Fee
  4. Equity Fee (sometimes called a Bond fee) 
  5. Late Fees (sometimes called Penalty fees) 
  6. * House Guest Fee (any sort of paid seasonal pass) 
  7. * Guest Fee
  8. * Balance Due 
  9. * Account Balance

Fee Types of note *

There are some special fee types that have underlying functionality to them. Please note these and what they do. 

The Membership Fee is a special fee type. When a member pays for a product in this fee type the payment status of the member is changed from UNPAID to PAID. Every member of your pool will need to pay for a product in this fee type. Typically, it is the yearly dues.   

The House Guest Fee Type - anyone added to an account with this fee type is removed after each season based on the end date of the season for each club. As of July 2022, we now allow multiple products on one fee type so if you have a Nanny Pass for $75 and a Grandparent Pass for $125, you can now set BOTH of these products up on your system.

The Guest Fee - this fee type puts guest passes on the member account. 

One Fee Type Per Product

Every product must have a fee Type. Should you think that your product is not billing it is likely because you have not selected a Fee Type for the product. 


Fee Types and Accounting (your treasurer will love you) 

Fee Types are the basic elements used for accounting purposes. To know where your revenue comes from (or is going) you have to categorize your charges, Fee Types do just that. From an accounting perspective every charge has to belong to a specific revenue category, or you can't generate accurate reports.  For example, you certainly want to make sure your Discounts are put into Discount Fee Type so that you can see how much revenue discounts account for to your bottom line.

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