Automate Late Fees

Modified on Wed, 30 Nov 2022 at 09:03 AM

If you want to create a late fee, use the Late Payment Fee fee type while following the instructions for creating a new product.

If you have an existing late fee you would like to automate, you can use the Price Variation settings within the late fee product to specify the date you’d like the late fee to automatically kick in.

Steps to Automate Late Fees

If you have an existing late fee product that you’d like to automate, first click the name of the product, Late Fee: 


In the box called Flat Rate Pricing, set the price to $0. Then click the blue Add a Variation button:


Next, click the blue Choose Variation Type button and select Date Range from the menu:


Now you’ll see the options to configure the date and price settings for your late fee:


We recommend setting Sept 30 (or whatever the last day of your season is) as the end date of your last variation.


Continue clicking the blue Add a Variation button and repeat the steps above to stack multiple date-based price variations to automatically increase the price over time. For example, if the late fee is $50 starting March 1, $100 starting April 1 and $150 starting May 1 then you would set up three variations:

  • $50 between 3/1-3/31
  • $100 between 4/1-4/31
  • $150 between 5/1-9/30


Note: You’ll need to update the date ranges each year to ensure that they’re set for the current year. Expired date ranges are invalid so the fee will not apply.

Finally, update your products by clicking the update button on the top right corner of the page:.

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